Committee roles

Job Descriptions for Officers of the Society and other Members

Hon Conductor
Conduct all rehearsals and concerts, unless other arrangements have been made with his consent
Be responsible for day-to-day choir matters
Make recommendations for programme and soloists
Provide programme notes

All Committee members are trustees of the Society.

Chairman
Preside at every meeting of the Society and Committee
Act on behalf of the Committee on urgent matters

Hon Secretary
Convene meetings of Committee
Keep minutes of Committee meetings
Deal with matters arising from Committee
Act as official correspondent of the Society
Convene AGM, keep minutes of AGM and deal with business of AGM

Hon Treasurer
Receive all monies for the Society.
Make all payments for the Society.
Keep Society accounts and prepare for annual Examination.
Prepare budgets and other financial statements requested by the Committee.
Arrange contracts with professional musicians.
Book venues for concerts and rehearsals.

Publicity Manager
Prepare and have printed the annual prospectus
and posters, leaflets, tickets and programmes for each concert
Arrange distribution of publicity material
Arrange media publicity as appropriate

Social Secretary
Arrange social events proposed by the Committee
Collect payment for such events
Book coach for outside visits
Organise ‘tea’ at Monday rehearsals and interval refreshments at concerts
Organise hospitality for soloists

Membership Secretary
Arrange audition of applicants
Keep register of attendance and implement Choir Rules, using discretion, with approval of Hon Conductor
Arrange five-yearly re-auditions and issue results after Committee’s confirmation.
Advise concert manager if any member is unable to sing in a concert.

‘Ordinary’ committee members 
Have a particular responsibility for liasing with choir members and representing their views.

Concert Manager
Prepare choir/orchestra seating for final rehearsals and concerts
Deal with any administrative problems at final rehearsal
Arrange choir seating at concerts (currently delegated to Jenny)

Librarian
Order music as required and return it
Issue and collect copies and collect fines/replacement copies

Box Office Manager
Take charge of and distribute all tickets
Take charge of box office at concerts in Sheffield
Deal with audience matters as appropriate at the time